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Maintenance Coordination Services

Maintenance coordination includes the set-up of a fully integrated maintenance system that records work orders, processes work orders, generated purchase orders for vendors and sends work orders to person/company for completion. We will monitor work orders processed and follow-up with members on any required charge-backs.

Your coop will be provided with an annual maintenance calendar, and we will review your co-op's maintenance policy and make recommendation to the Board of Directors if needed. Maintenance coordination includes the creation and recording of replacement reserve expenditures, preferred trades list, and preventative maintenance calendar. We will arrange for move-out and move-in inspections as per co-op policy.

We will create a program to monitor all warranties on project work for the duration of the warranty and coordinate approval of work as required with the Agency for Cooperative Housing Relationship Manager, as well as assist you with the development of your Asset Management Plan. Maintenance coordination, also includes financial reports on: Work Orders Requested, Work Orders Status, Member Charge-back Invoices report, Purchase Orders report, Repairs & Maintenance Expenses report, and Transactions list by Vendor.

Our Services

Onsite Coordination

Our knowledgeable and friendly on-site coordinators are trained to tackle any administrative tasks they come across, no matter how big or how small your co-op is. Our coordinators will be your front-line staff in communicating with members, the board of directors, and numerous committees. They are there to help your community run like a "well-oiled” business and a “well-managed” household. Learn More...

Accounting & Financial Reporting

Your finances will be managed under the guidance and oversight of our CEO, and Founder, who is an experienced CPA, CMA (Chartered Professional Accountant). Your co-op’s finances should never be entrusted to an unqualified or non-certified bookkeeper.

At New Life, you can be rest assured that your co-op will always be provided with the highest level of full-cycle accounting service that meets the strictest standards and internal controls. Learn More...

Optional: Additional Services

We pride ourselves on the flexibility of our custom services that include cloud document storage, on-site accounting system set-up, vacancy marketing and more. Learn More...